B1.1.4

B1.1.4   Governance à Operating Framework à Practices related to committee’s meetings

Rating
A	Not Demonstrated	Meetings occur rarely, no quorum definition, no documentation There are no or almost negligible signs of good meeting practices. Frequency of the meetings very low/ meetings don’t take place, no quorum definition, no preparation before meetings, no meeting documentation.
B	Developing	Unorganized meeting practices (frequency of meetings not as per norms, no planning/preparation for meetings, poor meeting documentation)  Attempts are made to follow good meeting practices, but need further improvement (agenda prepared but not shared with all or followed by all, quorum defined but not maintained, minutes prepared but not shared, etc.)
C	Proficient	Well organized meeting practices(frequency of meetings as per norms, proper planning/preparation and documentation) There is clear evidence of attempts made to follow good meeting practices, e.g. meeting notices, agenda, minutes, etc. are prepared and shared time to time, quorum defined and well maintained, the responsibility of meeting documentation is assigned to specific individuals, etc. Need to share agenda with everyone well in advance, to continuously improve meeting practices through evaluation of their effectiveness.
D	Accomplished	Meetings are well-planned, as per norms, with members fulfilling delegated documentation duties, well maintained quorum, evaluation of the effectiveness of meeting practices The committee’s meeting practices are highly functional with the agenda shared well in advance, properly maintained quorum, and proper meeting documentation shared with all the relevant stakeholders. Committee analyses the frequency of unplanned meetings and the reasons thereof so as to improve the meeting practices. Efforts towards internal and external evaluation of the effectiveness of meeting practices, followed by revisions in the process.
E	Distinguished	Exemplary/demonstrable meeting practices (Well planned, effectively conducted, thoroughly documented, technology - supported process) The agenda is very well planned, the meetings very well conducted in line with the agenda, minutes of the meetings are thoroughly documented, and shared with all the members at the earliest, the whole process is technology supported, and has been successfully showcased to other schools.